All complaints will be acknowledged within 3 working days of receipt and agreement reached with the complainant about the expected time scale and outcome of the investigation.
- Confidentiality will be respected at all times and the patient’s consent will be sought where complaints are made by anybody other than the patient themselves.
- The practice manager will undertake a thorough investigation of events and seek to address all aspects of a patient’s complaint; taking advice and where beneficial, arranging meetings with the complainant.
- The practice will also ensure that links are established with Social Services and other agencies to ensure a seamless response to
- Every effort will be made to keep the complainant informed of progress and for a final response to be sent to the complainant by the senior partner within the agreed timescale.
- The practice manager will keep a record of all complaints received together with details of timescales and outcomes. This information
will contribute to the identification of service improvements, staff training needs as well as forming part of the practice’s Annual Report on Complaints for the CCG.
To ensure all complaints receive thorough and timely investigation and a detailed response aimed at resolving issues to the satisfaction of all parties. Communicate effectively with the complainant, agreeing a way forward for handling their complaint and meeting agreed timescales. Ensure patients’ concerns are heard and acted upon; encourage and train front line staff to play an active role to resolve issues and where appropriate, to refer matters to the Complaints Manager in a timely manner.
View patient complaints seriously, identify trends and apply learning to improve services for the benefit of all patients.
However this does not affect your right to approach NHS England Kent & Medway if you feel you cannot raise your complaint with us or you are dissatisfied with the way we are dealing with your complaint.
If you are dissatisfied with this response, then you have the right to refer your complaint to the Health Service Ombudsman, by writing to Health Service Ombudsman, Millbank Tower, Millbank, London SW1P 4QP. They can also be contacted on 0345 015 4033 or www.ombudsman.org.uk. They would require a clear statement of what issues remained outstanding.
However, before considering taking this step, we hope you would let us know what aspect of the complaint has not been dealt with satisfactorily and provide an opportunity for us to consider whether there is anything further that could be done locally to resolve matters.
What happens next?
- This policy is concerned with formal complaints defined as “An expression of dissatisfaction from a patient or their duly authorised representative, or any person who is affected by or likely to be affected by the action, omission or decision the practice, whether justified or not.”
- Complaints will be investigated if they are made within 12 months of the event(s) concerned or within 12 months of there being a discovery that there was a cause for complaint. (The practice may waive these timescales if there is good reason for the complaint not being made earlier and it is still possible to investigate the complaint effectively and efficiently.)
- The complaints process will be managed by the Practice Manager under the Practice’s Complaints Procedures and in accordance with NHS Complaints Regulations. Once all investigations are complete, the practice’s response to the complainant will advise them of their right to request a review by the Parliamentary Health Service Ombudsman should they remain dissatisfied.
To view our Data Protection Privacy Notice, please click here.
To view our Direct Care Privacy Notice, please click here.
To view our GP Planning and Research Privacy Notice, please click here.
To view our GP Statutory Disclosures Privacy Notice, please click here.
To view our Human Resources Privacy Notice, please click here.
We are committed to protecting your privacy. You can access our website without giving us any information about yourself. But sometimes we do need information to provide services that you request, and this statement of privacy explains data collection and use in those situations.
In general, you can visit our web site without telling us who you are and without revealing any information about yourself. However there may be occasions when you choose to give us personal information, for example, when you choose to contact us or request information from us. We will ask you when we need information that personally identifies you or allows us to contact you.
We collect the personal data that you may volunteer while using our services. We do not collect information about our visitors from other sources, such as public records or bodies, or private organisations. We do not collect or use personal data for any purpose other than that indicated below:
- To send you confirmation of requests that you have made to us
- To send you information when you request it.
We intend to protect the quality and integrity of your personally identifiable information and we have implemented appropriate technical and organisational measures to do so. We ensure that your personal data will not be disclosed to State institutions and authorities except if required by law or other regulation.
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should be aware that we don’t have any control over the other websites. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting these sites.
This practice is supporting vital health and care planning and research by sharing your data with NHS Digital. For more information about this see the GP Practice Privacy Notice for General Practice Data for Planning and ResearchGeneral Practice Data for Planning and Research (GPDPR) – NHS Digital
Your information will be passed, with all identifiers removed, to a collaborative programme called the Kent and Medway Shared Health and Care Analytics Board. It will be used for population health management purposes beyond your individual care, including, for example, planning services, managing finances, early treatment of illnesses (known as risk stratification), co-ordinating and improving patient and service user’s movement through the health and care system, research, and public health enhancement.
We respect your right to privacy and keep all your health information confidential and secure. It is important that the NHS keeps accurate and up-to-date records about your health and treatment so that those treating you can give you the best possible care.
This information may be used for management and audit purposes. However, it is usually only available to, and used by, those involved in your care. You have the right to know what information we hold about you. If you would like to see your records please contact the Practice Manager.
NHS Digital has issued a DPN (data provision notice) as part of the development of GPDPR (GP data for planning and research). Should you wish to opt out please visit www.medconfidential.org/how-to-opt-out.
Summary Care Record
Your Summary Care Record will contain important information about any medicines you are taking, allergies you suffer from and any bad reactions to medicines that you have had.
Giving healthcare staff access to this information can prevent mistakes being made when caring for you in an emergency or when your GP practice is closed.
Your Summary Care Record will also include your name, address, date of birth and your unique NHS Number to help identify you correctly.
You may want to add other details about your care to your Summary Care Record. This will only happen if you ask for the information to be included. You should discuss your wishes with the healthcare staff treating you.
Click here to view a leaflet containing more information.
You can choose not to have a Summary Care Record. You need to let your GP practice know by filling in and returning an opt-out form.
Click here to download an opt-out form. Alternatively, you can fill in the online opt-out form below.
The Orchard Practice CQC Report (3rd March 2022)
During a monthly review of our data
“We carried out a review of the data available to us about The Orchard Practice on 3 March 2022. We have not found evidence that we need to carry out an inspection or reassess our rating at this stage.
This could change at any time if we receive new information. We will continue to monitor data about this service.”